Roles & Permissions

Beginner

Understand the four team roles and what each one can do in AlphaTales

What you’ll learn

Know the four team roles and their capabilities
Understand who can manage billing and team settings
Learn who can invite members and manage projects
Change a member's role

Overview

AlphaTales uses a role-based permission system to control what each team member can do. There are four roles, each with a different level of access. This guide explains each role and its capabilities.

The Four Roles

Owner

The Owner is the person who created the team account. There is one Owner per team.

Full access to all projects and settings.
Can manage billing and subscription.
Can invite, remove, and change roles for any member.
Can archive or delete any project.
Can configure team settings (domain access, security policies).
Cannot be removed by other members.

Admin

Admins have broad access to team management and projects, but cannot manage billing.

Full access to all projects.
Can invite and remove members.
Can change roles for Contributors and Viewers.
Can archive or delete projects.
Can access the Team Management page.
Cannot manage billing or subscription settings.

Contributor

Contributors (also called Members) are the standard role for team members who actively work on projects.

Can create and edit projects.
Can manage features and tasks within projects.
Can view other team members.
Cannot invite or remove members.
Cannot access team settings or billing.
Cannot delete projects.

Viewer

Viewers have read-only access to team projects.

Can view projects, features, and tasks.
Cannot create or edit any content.
Cannot invite or manage team members.
Cannot access team settings or billing.

Tip: Use the Viewer role for stakeholders who need to monitor progress without making changes, such as executives or external consultants.

Permission Comparison

Action	Owner	Admin	Contributor	Viewer
View projects	Yes	Yes	Yes	Yes
Create/edit projects	Yes	Yes	Yes	No
Delete projects	Yes	Yes	No	No
Invite members	Yes	Yes	No	No
Remove members	Yes	Yes	No	No
Change member roles	Yes	Yes	No	No
Manage billing	Yes	No	No	No
Configure team settings	Yes	Yes	No	No
Manage licenses	Yes	Yes	No	No

Changing a Member's Role

Owners and Admins can change the role of any member (except the Owner):

Go to the Team Management page.
Find the member in the Team Members tab.
Click the three-dot menu on their row and select Edit Role.
Choose the new role from the dropdown.
Confirm the change.

Warning: Changing a member's role takes effect immediately. If you downgrade someone from Admin to Viewer, they instantly lose access to management features.

Role Restrictions

Owners can assign any role: Admin, Contributor, or Viewer.
Admins can only assign Contributor or Viewer roles. They cannot promote someone to Admin.
Contributors and Viewers cannot change anyone's role.
The Owner role cannot be transferred through the role editor.

Next Steps

Learn how to manage your full team roster in Team Management.